[Q] Syncing Outlook contacts and calendar to WP7

mrochester

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Nov 4, 2010
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Hi, I'm new around here as a new WP7 user, I'm trying to get some advice. I have all of my contacts and calendar entries synced to Outlook. I have Zune software installed. I may just be missing something simple, but how do I get the phone to sync with Outlook and grab these contacts and calendar entries?

Many thanks

Michael.
 

mrochester

New member
Nov 4, 2010
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I'm shocked that it can't just sync directly with Outlook :eek:

Anyway, I did put my Windows Live ID onto the phone, but that then synced all of my MSN contacts to the phone book, which I don't want. I couldn't find a way to stop it syncing my MSN contacts, and as you cannot delete the account once entered, I had to format the phone and start over.

So it looks like I'm going to need a whole new Windows Live account just to sync my Outlook contacts and calendar. Looking at the Outlook connector it seems to be saying that it'll transfer your Live contacts and calendar to Outlook, but what I'm wanting is the other way around, my Outlook calendar and contact to transfer to Live. How do you do this?

Many thanks

Michael.
 

chubnut

Senior Member
Apr 19, 2009
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Thakeham, Pulborough
Ok - firstly Windows Live isn't the only way to sync contacts/calendar on to your phone OTA. There is Exchange, gmail etc to do this. You might want to look at the other methods.

I for one didn't want to use Live at all and went for an hosted Exchange option till I can get my own server sorted (overkill I know). However, hosted Exchange costs about £4 pm.If you have your own domain, even sweeter.

So I still use Outlook (I'm lucky I have 2010 so can have 2 excahnge accounts on 1 profile) to keep all my work and home calendar and contacts in sync with my phone and this also translates to home desktops and laptops automatically too. This is as easy as drgging and dropping between accounts.
 

mrochester

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Nov 4, 2010
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Ok - firstly Windows Live isn't the only way to sync contacts/calendar on to your phone OTA. There is Exchange, gmail etc to do this. You might want to look at the other methods.

I for one didn't want to use Live at all and went for an hosted Exchange option till I can get my own server sorted (overkill I know). However, hosted Exchange costs about £4 pm.If you have your own domain, even sweeter.

So I still use Outlook (I'm lucky I have 2010 so can have 2 excahnge accounts on 1 profile) to keep all my work and home calendar and contacts in sync with my phone and this also translates to home desktops and laptops automatically too. This is as easy as drgging and dropping between accounts.
If I have to sync with Outlook OTA, what I really want is a solution that works the same as MobileMe, i.e., it automatically keeps all the data between the phone and Outlook in sync without the need to perform manual syncs. Is this possible?
 

jedix

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Jan 20, 2010
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the usual send/recieve in outlook will connect to your live account also and onto your phone :) why pay £4pm when this kinda thing should be included, I'm sure MS will get off their arse soon and do some updates and tweaking.
 

chubnut

Senior Member
Apr 19, 2009
97
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Thakeham, Pulborough
the usual send/recieve in outlook will connect to your live account also and onto your phone :) why pay £4pm when this kinda thing should be included, I'm sure MS will get off their arse soon and do some updates and tweaking.
You are right MS need to sort this out but I doubt it's a priority. They consider the whole Outlook thing to be a business solution and by their very own words are a secondary concern for this OS at the moment. They want the simple masses not the business/power users. They want that massive chunk of iPhone and Android drones to come over to WP.

There is no way I want my business and personal contacts and calendar on Live. That **** gets hacked all the time. The hosted exchange solution was the safest and easiest solution for me at present. It's quick and easy to set up, secure as it's a business solution and employs security protocols way above those on Live. In addition the OTA synchronisation between the device and all other machines that use that exchange account (so those at home and my PC at work) is instantaneous, and yes a bit of a pain to do the drag and drop between the exchange accounts but it's EXACTLY the same as you will have to do if you use Live and the Outlook connector. £4pm is in my opinion not a high price to pay for to satisfy my concerns.
 

dfh

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Nov 7, 2010
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Hmmm, so what r the options ?

Desktop synching is critical to me.

I've got a small business, we don't run Exchange server but have invested serious time to standardise on Outlook/Office: contacts, tasks, notes, onenote, email client, word/excel.

Contacts and detailed contact info is our IP; Word/Excel data is client confidential. Placing this on someone else's drive in the cloud isn't an option.

From what I understand so far...
1. Phone 7: data on the cloud; doesn't sync (manual updates)
2. Android: data on the cloud; synchs email and contacts only (?)
3. Apple: data on the desktop, synchs email and contacts only
4. Symbian: ugh !
5. WM6.x: currently trying to get away from the endless problems and snail-like performance

Is this right ?

Does anyone have an alternative (other than implementing Exchange)?

(Waiting doesn’t seem an option either. I'm sceptical MS will introduce desktop synching anytime soon, or at all: social users won't care and Exchange synch takes care of corporates - hence 80% of potential market is catered for. Also, the prospect of selling cloud storage has put a light in way too many eyes. ;))
 

N8ter

Senior Member
Sep 1, 2010
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If I have to sync with Outlook OTA, what I really want is a solution that works the same as MobileMe, i.e., it automatically keeps all the data between the phone and Outlook in sync without the need to perform manual syncs. Is this possible?
Windows Live uses Exchange ActiveSync. That is far superior to MobileMe. Do people still use MobileMe?

Anyways...

Exchange also uses ActiveSync.

Exchange is supported Natively in Outlook. Windows Live is supported via the Connector (Mail, Contacts, Calendar).

Everything stays in Sync.
 

N8ter

Senior Member
Sep 1, 2010
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the usual send/recieve in outlook will connect to your live account also and onto your phone :) why pay £4pm when this kinda thing should be included, I'm sure MS will get off their arse soon and do some updates and tweaking.
The Outlook Connector and Hotmail ActiveSync is completely free.

Don't spread lies.
 

chubnut

Senior Member
Apr 19, 2009
97
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Thakeham, Pulborough
I'm not totally of-fay with Android or iPhone so can't really comment except I think that iPhones also do calendar from Outlook desktop via iTunes (and correct me if I'm wrong OTA with exchange).

Also with Android, some guys at work do use desktop sync to Outlook but I don't know what and how but they do use it.

I just came off the WinMo 6.5 bandwagon so I know what it was capable of not mater how bad.

WP7, my company won't open up the ports to allow Exchange to sync (they like SlackBerries) and with the absence desktop sync I had to implement my own methods for OTA syncing without using Live. None of this is ideal but it seems from other forums that a lot of people are complaining about this and M$ I believe are listening, though when it will be sorted is another matter.

Sorry
 

N8ter

Senior Member
Sep 1, 2010
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what I understand so far...
1. Phone 7: data on the cloud; doesn't sync (manual updates)
2. Android: data on the cloud; synchs email and contacts only (?)
3. Apple: data on the desktop, synchs email and contacts only
4. Symbian: ugh !
5. WM6.x: currently trying to get away from the endless problems and snail-like performance

Is this right ?
You don't understand... No, it is not correct.

1. Data on the cloud. Synchs automatically:

Of course your email, calendar, and contact list shows up from Hotmail, powered by Exchange ActiveSync. And because the phone supports multiple ActiveSync connections, you can connect to your Exchange server at work and view all of your mail, both calendars, and your entire contact list on your phone. And similar to Hotmail on the web, it’s really easy to make quick edits to Office documents you receive as email attachments and reply.
Reference: http://windowsteamblog.com/windows_...0/10/11/windows-live-and-windows-phone-7.aspx

2. Android Synchs Calendars from Google Servers. Google on Android has weaker (i.e. less tight) integration than Windows Live on Windows Phone 7, though.

3. MobileMe is inferior to both the WP7/Live and Android/Google integration. It supports ActiveSync, however.

4. Symbian supports ActiveSync. Symbian may not look that great but feature for feature it can match or rival most other smartphone OSes. The UI is what has held Symbian back, not the core platform - which is great.

5. WM6.x Supports ActiveSync and there is Windows Live for Windows Mobile to Sync Winodws Live Mail and Contacts to the phone. It can also merge Live Contacts with already-existing Phone contacts and show Presence information. There is Microsoft Office 2010 Mobile for Windows Mobile 6.5. The only WinMo phone I'd bother using is an HD2 these days, but that device has its own problems (if you get a "good one", then you're good to go, though).

On WinMo 6.5 You can sync your Hotmail Contacts/Mail via Windows Live for Windows Mobile, chat with Windows Live Messenger Mobile, and get your Google Mail, Contacts, and Calendar via ActiveSync by way of Google Sync.

Does anyone have an alternative (other than implementing Exchange)?
Yes, you can get a Blackberry and use BIS/BES.

(Waiting doesn’t seem an option either. I'm sceptical MS will introduce desktop synching anytime soon, or at all: social users won't care and Exchange synch takes care of corporates - hence 80% of potential market is catered for. Also, the prospect of selling cloud storage has put a light in way too many eyes. ;))
Desktop Syncing is a feature being fantastically overstated in these forums, just like stuff like a File manager. If you're a Lemming then just get an Android phone and use Google Services. If you can make your own decisions I think I've cleared up enough of your misconceptions in this reply (or at least given you the capabilities of each platform IRT what info syncs that may pretain to you specific use case).

EDIT: If you're running a business you can do yourself a favor and oursource your Exchange hosting. For example: http://www.apps4rent.com/ has 6-7GB mailboxes for something like $7.99/mo and you can get just 1 mailbox if you want, with no contract or anything. I used them for a couple of years, so I can vouch for them. You get Outlook for free with you Plan (or Entourage/Outlook for Mac) and ActiveSync is a free Add-On. You can access from web browsers using OWA, and use either a sub-domain or your own domain.
 
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N8ter

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Sep 1, 2010
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I'm pretty sure anyone reading this thread has seen that trainwreck of a thread. You don't need to crosspost the link here. You're free to bump your thread.
 

Poppapete

Member
Nov 4, 2010
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Brisbane
Pretty sure

I'm very sure that you do not use Outlook on a stand alone PC with a pst file and sync every day with a Win Phone or you would understand what we are all talking about. No I qualify, sync every day with Calender, Tasks, & Contacts.[/I]
 

scoob101

Senior Member
Jan 19, 2006
126
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Just for those who have read this thread and are confused; I have an outlook calendar, contacts, and hotmail all synced up with my WP7 device.

Calendar - I chose to install Google Calendar Sync onto my Outlook PC. It automatically syncs my local outlook calendar with the cloud every 10 mins. Google calendar then pushes any changes to my phone instantly, no wires.

Contacts - I chose to install the hotmail connector for outlook, and dragged all my contacts out of their folder and into the hotmail account. this pushed them onto the phone automatically, no wires. Any changes to contacts are now made either on the phone directly, or in the new contacts folder created by the hotmail connector.

Hotmail - I used to use the POP3 account settings, but decided to change to using the outlook connector instead. Works a treat. Push Email is far superior to clunky old send/receive schedules.

The above may not suit everone, but it works for me and I`m very happy with the results.
 

Jim Coleman

Senior Member
Sep 11, 2008
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Funny how people were moaning about WM6.5's lack of wireless sync with Outlook. Now that WP7 syncs wirelessly with Outlook, people are moaning that it doesn't sync over wired USB.

Some people will never be happy. *shrug*